Disposing/Selling Off Assets

Disposing of an Asset via Inventory Setup

To dispose of an asset without tracking payment against a booking, you can simply edit the asset record and mark it as disposed.  However, if the asset is out on a booking and you would like to sell it off on the booking, then see item 8 in Return Checked out items (including losses and breakages)

Selling an Item to an external customer

1. Create a SALE booking
2. Add the rental item
3. Checkout the booking

     
    Reason For this Approach

• This way you can add notes to the booking either on the booking notes tab or as comments in the equipment list. 
• Most of these Sales have a small story that can be put in the booking notes tab for future reference. 
• The checkout process will update the sold amount on the asset record, the date of disposal as well.

Writing off an item to an internal customer

•  Item that are broken and beyond economical repair or just need to be written off, we suggest are sold to an internal customer called “WRITTEN OFF” or similar. 
• You can in fact have many internal customers to suit the various reasons as to why it was written off. 
• You would then do the same process as above and have the operator include the whole story as a comment lines in the sale booking. 
•  This means we can come back in 6 months and know why we disposed of the asset and the whole story about it. 
• You can also run a Crystal Report which is a ‘Sold Assets’ report and see all the assets sold for a period of time.

Sold Assets vs Permanently Out of Service

• If you do not want items that are written off to show as ‘Sold’, then set them as 'Permanently out of Service'